[HCM] Procurement Intern (Non - Food)

I. ABOUT 4P’s CORPORATION
4P’s, headquartered in Ho Chi Minh City, Vietnam, operates 40 worldwide restaurants. Our main restaurant, Pizza 4P’s, has 35 stores in Vietnam and manages global franchises like IPPUDO and ABOUT LIFE COFFEE BREWERS. Our core products are food and beverages, specifically pizza, with key differentiators of "House-made cheeses", "Earth-to-people" and "Omotenashi" hospitality.

Pizza 4P’s is an innovative Vietnam-based Japanese Italian pizza restaurant that started in Vietnam with a simple yet powerful mission: “Delivering Wow, Sharing Happiness”. We are known for crafting artisanal pizzas, homemade cheese, and unique East-meets-West flavors while embracing sustainability and community impact at the heart of everything we do. Today, we operate restaurants across Vietnam, Cambodia, Japan, India and Indonesia, and continue to grow with a vision of bringing people together through memorable dining experiences.

II. ROLE PURPOSE

• The Procurement Intern supports the Procurement Non-Food Team in executing the 2026 Procurement Strategy, which includes preparing, updating, and consolidating supplier-related documents, quotations, and data needed for category planning. The intern plays a key role in documentation control, quotation follow-up, administrative tasks on internal systems, and coordination with suppliers and internal stakeholders to ensure all sourcing activities are completed accurately and on schedule for 2026.
• This position contributes to smooth procurement operations by supporting compliance, transparency, and timely execution of sourcing activities across categories, helping the team achieve its 2026 procurement objective

III. DUTIES & RESPONSIBILITIES

1. Sourcing and Purchasing Support

• Assist in collecting, organizing, and updating documents required for the Principal Contracts across all supplier categories.
• Follow up with suppliers to request quotation updates, missing documents, contract forms, and other required information.
• Track deadlines and progress to ensure all suppliers’ contracts are completed and ready on time. 
• Support checking basic contract details (pricing, validity dates, contact information, product lists) under guidance from the Procurement Supervisor/Manager.
• Assist in ensuring accuracy and completeness of supplier documentation before submission for internal approval.
• Perform administrative tasks and other ad-hoc assignments as requested by the Procurement Team.

2. Compliance and documentation

• Support compliance with company Procurement policies and internal procedures related to Non-Food purchasing activities.
• Maintain accurate, organized, and up-to-date documentation for all Non-Food purchasing and contracting activities, ensuring audit readiness.
• Assist in preparing and submitting basic reports such as supplier OTIF, price comparison summaries, saving tracking, and expense monitoring related to Non-Food categories.

IV. JOB REQUIREMENTS

1. Educational Qualifications/ Relevant Technical Skills

• Graduate with Economics, Supply chain, Foreign Trade Bachelor
• Basic knowledge about Supply Chain & Finance is a plus

2. Relevant Work Experience

• Fresh graduates are welcome; prior internship or part-time experience in Procurement, F&B, FMCG, or related fields is a plus.
• Experience supporting operations or administrative tasks in a restaurant chain/company is an advantage.
  Proficient in MS Word, Excel, and basic office communication tools.
• Fluent English communication skills.

3. Other Requirements

• Strong coordination, communication skills
• Proven ability to deliver tasks on time and with high quality.
• Demonstrated ability to manage deadlines and deliver results under pressure.
• Problem solving driven.

V. ADDITIONAL INFORMATION

• Be entrusted with your own area of responsibility
• Receive competitive allowances
• Join department’s outing activities
• Practical learning on job experience
• 4P’s partnership discount
• Other benefit follows company’s policy