Procurement Supervisor

Company Description

4P’s, headquartered in Ho Chi Minh City, Vietnam, operates 40 worldwide restaurants. Our main restaurant, Pizza 4P’s, has 35 stores in Vietnam and manages global franchises like IPPUDO and ABOUT LIFE COFFEE BREWERS. Our core products are food and beverages, specifically pizza, with key differentiators of "House-made cheeses", "Earth-to-people" and "Omotenashi" hospitality.

Pizza 4P’s is an innovative Vietnam-based Japanese Italian pizza restaurant that started in Vietnam with a simple yet powerful mission: “Delivering Wow, Sharing Happiness”. We are known for crafting artisanal pizzas, homemade cheese, and unique East-meets-West flavors while embracing sustainability and community impact at the heart of everything we do. Today, we operate restaurants across Vietnam, Cambodia, Japan, India and Indonesia, and continue to grow with a vision of bringing people together through memorable dining experiences.

Job Description

The Procurement Supervisor – Cambodia Market (Food & Non-Food) manages end-to-end procurement activities to ensure efficient sourcing, cost optimization, supplier performance, and compliance with company policies while supporting operational needs.

I. KEY ACCOUNTABILITIES

1. Procurement Strategy & Execution (Food & Non-Food)

• Develop sourcing strategies for Food and Non-Food categories to achieve key KPIs, including OTIF, Price Variance, Out-of-Stock (Food), Savings, and Purchase Cycle Time (Non-Food).
• Prepare and execute purchase plans in line with approved demand forecasts and budgets.
• Manage end-to-end procurement processes, including sourcing, RFQ, quotation evaluation, negotiation, contracting, and PO issuance.
• Ensure procurement activities are executed timely, transparently, and in compliance with internal policies and approval matrices.
• Coordinate procurement activities to effectively support operational requirements in the Cambodia market.

2. Vendor & Supplier Management

• Source, evaluate, and manage Food and Non-Food suppliers to ensure cost competitiveness and supply continuity.
• Conduct price benchmarking and commercial negotiations to optimize cost and mitigate price volatility.
• Monitor supplier performance in terms of delivery reliability, quality, and responsiveness, and address issues proactively.
• Maintain accurate and up-to-date supplier master data, pricing, and contract records.

3. Cross-Functional Coordination

• Collaborate closely with Business Development, Operations, and Finance to align procurement activities with business demand and operational priorities.
• Coordinate with Finance to ensure effective budget control and compliance with CapEx and OpEx requirements.
• Support internal stakeholders on procurement-related requests and ad-hoc sourcing needs.

4. Documentation & Compliance

• Prepare, manage, and archive procurement documentation, including quotations, contracts, POs, and evaluation reports.
• Ensure compliance with company policies, audit requirements, and applicable local regulations.
• Support internal and external audits, reviews, and compliance checks when required.

5. Reporting & Continuous Improvement

• Prepare regular procurement reports covering purchasing status, supplier performance, and cost efficiency.
• Identify and drive opportunities for process improvement, cost optimization, and sourcing efficiency across Food and Non-Food categories.
• Perform other procurement-related tasks as assigned.

Compliance & Restrictions

Compliance, Safety, or Legal Responsibilities

• Must adhere to internal HR policies, Procurement Policy, labor laws, and regulations related to employee data privacy, equal opportunity, and fair employment practices. Must comply with company policies on financial controls, information security protocols, and anti-bribery/anti-corruption standards.

Conflict of Interest Risks

• Must maintain impartiality in talent assessments and succession planning to avoid favoritism or bias. Must disclose any personal or family relationships with vendors, suppliers, or business partners where business decisions are involved. Restricted from hiring or directly supervising immediate family members without prior approval.

Confidentiality & Information Security

• Handles confidential employee data (e.g., performance reviews, succession plans, compensation information, personal data). Handles sensitive business information (e.g., strategic plans, financial data, operational metrics, expansion plans). Information security classification: Confidential – requires secure storage, limited access, and proper handling of sensitive documents.
• Note: Specific roles may have additional compliance requirements based on their function and level.

II. SUCCESS METRICS & KPIS

Food

1. OTIF

- % OTIF by order

- % OTIF by value

2. Price Variance

% Price Variance comparing to YTD last year

% Price Variance comparing month over month

3. Out of Stock Value

% OOS value causing by material shortage vs. total revenue

Non-food

1. Saving: amount of saving Non-Food during working year

2. Purchase cycle time: effectiveness of sourcing timeline from the PR approved date till the Delivery Date

Qualifications

III. REQUIRED QUALIFICATIONS

Education Background

• Bachelor’s degree in Supply Chain, Business Administration, or related fields.
• Language Proficiency
• Required: English – Advanced (spoken & written)

IV. REQUIRED EXPERIENCE

Minimum Experience

• Duration: 2 years in Supply Chain/Procurement; Experience in F&B is a plus

Relevant Experience

• 1–3 years of relevant experience; background in F&B or FMCG is preferred.
• Experience working in a restaurant chain/company is an advantage.
• Proficient in MS Word, Excel, and office communication systems.
• Basic English communication skills.
• 2-5 years of experience in procurement, preferably handling food and non-food categories.
• Experience working with suppliers in the Cambodia market is an advantage.
• Solid understanding of procurement compliance and budget control.