[HCM] Culture & Engagement Coordinator

Job Summary

At 4P’s, we believe in empowering partners to find their deepest and authentic happiness through purposeful work and compassionate contribution to our guests and internal 4P’s partners.

As a Culture & Engagement Coordinator, you will play a key role in bringing this belief to life by supporting initiatives that help partners feel connected, valued, and inspired.

This role is for someone who finds meaning in serving others and sharing happiness, and takes pride in delivering work with care, discipline, and continuous improvement while thriving in a fast-paced environment and handling occasionally tight deadlines or high-pressure periods.

What You Will Do

1. Event, Experience & Stakeholder Coordination

- Support the preparation and on-site execution of internal engagement activities to ensure smooth, thoughtful partner experience during events
- Coordinate event setup, logistics, post-event wrap-up, and follow-through with relevant teams to ensure activities are delivered effectively from start to finish
- Communicate clearly and follow up proactively on timelines, deliverables, and stakeholder support to keep execution aligned and on track
- Collect feedback and identify improvement opportunities to strengthen future engagement activities and -partner experience

2. Documentation & Process Management

- Manage project documentation, including approvals, contracts, and payment requests, to ensure smooth and compliant project execution
- Prepare and submit paperwork accurately, completely, and on time to avoid delays in approval and payment processes
- Maintain organized records of activities and projects to support tracking, reporting, and operational continuity

3. Budget, Payment & Inventory Coordination

- Track project budgets and approved limits to support cost control and budget discipline across initiatives
- Prepare and follow up on payment processes with Finance to ensure timely vendor payment and smooth project closure
- Flag budget gaps, missing approvals, or payment risks proactively to prevent delays and unexpected issues
- Manage inventory of engagement materials and merchandise to ensure proper availability, tracking, and usage

4. Cross-team Coordination & Team Support

- Support day-to-day operational needs of the Culture & Engagement team to enable efficient team execution
- Contribute ideas to improve ways of working, team effectiveness, and partner experience to strengthen the overall impact of the team

5. Live and Strengthen the 4P’s Values

- Compassion: understand the needs and challenges of others, and support problem-solving with care
- Authenticity: show strong ownership, honesty, and commitment in both communication and execution
- Kaizen: continuously look for ways to improve processes, experiences, and team effectiveness
- Omotenashi: contribute to meaningful and thoughtful experiences that help partners feel welcomed, cared for, and valued

Who You Are

- 1–2 years of experience in coordination, events, or administration
- Comfortable working with documentation and cross-team collaboration
- Demonstrates responsibility and commitment in delivering tasks on time
- Motivated by contributing to others’ happiness and team success
- Proficient in Vietnamese, with working-level English for day-to-day communication and documentation

JOIN US, LET’S SEE WHAT WE CAN OFFER

- Competitive salary & allowances
- 13th month salary
- 12 annual leave days
- 24/7 accident insurance
- Internal discount (~50%) for brands of Pizza 4P‘s, Ippudo, About Life Coffee, etc