[HCM] Admin Executive (Nhân viên Hành chính)

MAIN DUTIES & DETAILED ACTIVITIES

Responsibility 1 – Reception & Documentation (30%)

• Handle incoming/outgoing calls, mails and documents; maintain proper records.
• Welcome guests, check schedules and guide them to meeting rooms when needed.
• Manage office administrative supplies and services, including stationery, drinking water, name cards, office equipment, plants, photocopying, etc.
• Handle notarization/certification when required.
• Coordinate with landlord/building management regarding parking, repairs, goods delivery and other related matters.
• Handle other ad-hoc administrative tasks as assigned.

Responsibility 2 – Uniform Management (15%)

• Act as the focal point for uniform management across all stores.
• Receive uniform orders from stores, arrange purchasing, process data and coordinate delivery.
• Monitor uniform stock, orders and delivery status on a monthly basis.
• Record and submit uniform data to HR before the monthly payroll period.
• Handle other uniform-related tasks when required.

Responsibility 3 – Admin & Service Management (55%)

• Arrange and monitor cleaning schedules for the office and related areas.
• Coordinate with suppliers to ensure service quality and smooth operations.
• Manage various services including cleaning, laundry, printing, EMS, pest control, security, internet, gardening, car rental, parking, garbage collection, hotel booking and flight tickets.
• Follow up and resolve service-related issues; process supplier payments.
• Monitor contracts and handle contract renewal/annex procedures when required.
• Search for new suppliers and compare prices and service quality when needed.
• Perform other tasks as assigned by the Line Manager.

WHO YOU ARE ?

• College and above
• 1-2 years experience working in related fields
• Good in English
• Good in computer literacy, ms office, excel, pp…
• Well organization, accurate and able to prioritize and plan work activities to use time efficiently
• Be loyal, honest, carefull, hard-working, learn quickly
• Good communication skill, ability to work independently as well as within a team
• Have a high sense of responsibility, be willing to take initiative and support
• Be enthusiatic and ready to work overtime when necessary

JOIN US, LET’S SEE WHAT WE CAN OFFER

• Competitive salary & allowances
• 13th month salary
• 12 day annual leave days
• Accident insurance 24/7
• Internal discount (~50%) for brands of Pizza 4P‘s, Ippudo, About Life Coffee, etc