[HCM] Executive Assistant

ABOUT PIZZA 4P‘S
As Pizza 4P‘s expands globally, our vision to "Make the world smile for peace" drives us to create a more connected and inspiring world through our food and wow guest experience. With upcoming expansions across multiple countries, we aim to establish Pizza 4P‘s as a global inspiring F&B brand, recognized for sustainability, inclusivity, and innovation.

ROLE PURPOSE

• Empower the Directors of the Board, the CEO and Deputy CEO by maximizing their availability and efficiency to accomplish the results that add the most value to Pizza 4P’s.
• Empower the organizational priorities by holding other people accountable for delivering committed results

KEY RESPONSIBILITIES

1. Executive Assistant of CEO and Deputy CEO (70%)

Mission Control: Fully owns and is responsible for Mission Control of the CEO and Deputy CEO perfectly working so that they can fulfill their accountabilities:

• Understand and own the priorities of CEO and Deputy CEO as her own.
  Hold others accountable to deliver their commitment to CEO and Deputy CEO.
• Ensure all logistic arrangement/ administration related to meeting organizing are smoothly arranged
• Coordinating to set up meetings,  take meeting minutes as required and follow-up on pending actions from meetings

2. Travel Arrangement (15%) Fully responsible for coordinating and arranging travel for CEO/DCEO to ensure this is timely and correctly done. This includes:

• Arranging time on Mission Control for travel
• Coordinating with Admin team to book air ticket/ hotel/ arrange visa and other logistic arrangement
• Coordinating for meetings  

3. Personal Matters (15%) Responsible for personal matter of The Executive includes but not limited to:

• Support CEO/DCEO in the preparation of speeches and presentations
• Support CEO/DCEO in communicating with internal and external stakeholder where required
• Personal gift arrangement
• Any other personal projects

WHO YOU ARE

• University degree in Business Administration or Economics related majors
• English: Fluent in speaking and writing
• Excellent: Word, Excel, Power Point, Project Timeline
• Good: minutes taking & typing 50 wpm
• At least 3 years experiences similar position
• Strong interpersonal skills, ability to build relationships with all stakeholders internally and externally
• Capable of being flexible and adaptable based on changing priorities across a range of different tasks (multitasking) to meet deadlines.
• Able work independently with systematic working methodology
• Absolute integrity and discretion at all times with respect to business conversations and confidential information
• Able to have flexible working hours as required