[HCM] Procurement Executive (Non-food)

Company Description 4P’s, headquartered in Ho Chi Minh City, Vietnam, operates 40 worldwide restaurants. Our main restaurant, Pizza 4P’s, has 35 stores in Vietnam and manages global franchises like IPPUDO and ABOUT LIFE COFFEE BREWERS. Our core products are food and beverages, specifically pizza, with key differentiators of "House-made cheeses", "Earth-to-people" and "Omotenashi" hospitality.

Pizza 4P’s is an innovative Vietnam-based Japanese Italian pizza restaurant that started in Vietnam with a simple yet powerful mission: “Delivering Wow, Sharing Happiness”. We are known for crafting artisanal pizzas, homemade cheese, and unique East-meets-West flavors while embracing sustainability and community impact at the heart of everything we do. Today, we operate restaurants across Vietnam, Cambodia, Japan, India and Indonesia, and continue to grow with a vision of bringing people together through memorable dining experiences.

I. ROLE PURPOSE

The Procurement Executive - Non-Food manages end-to-end procurement activities to ensure efficient sourcing, cost optimization, supplier performance, and compliance with company policies while supporting operational needs within the assigned Non-Food Category (Furniture and Electric Equipment).

II. KEY ACCOUNTABILITIES
1. Sourcing and Contracting

Develop and implement sourcing strategies for the Non-Food Category to achieve key KPIs including OTIF, Price Variance, Savings, and Purchase Cycle Time.

Prepare and execute purchasing plans for the Non-Food Category in alignment with approved budgets and operational requirements.

Manage end-to-end procurement processes for the Non-Food Category, including supplier sourcing, RFQ issuance, quotation analysis, commercial negotiation, contract finalization, and PO issuance.

Ensure procurement activities for the Non-Food Category are conducted in a timely and transparent manner, fully compliant with internal policies and approval matrix.

Coordinate with relevant stakeholders to ensure on-time delivery and operational readiness of the Non-Food Category to effectively support business operations in the Vietnam market.

2. Vendor & Supplier Management

Source, evaluate, and manage suppliers of the Non-Food Category to ensure cost competitiveness, product reliability, and supply continuity.

Conduct price benchmarking and lead commercial negotiations to optimize cost efficiency and mitigate market price fluctuations.

Monitor supplier performance in terms of delivery reliability (OTIF), product quality, warranty support, and responsiveness; proactively address performance gaps and implement improvement actions.

Maintain accurate and up-to-date supplier master data, pricing records, and contractual documentation in compliance with internal control requirements.

III. REQUIRED QUALIFICATIONS

Education Background

• Minimum: Bachelor’s degree in Supply Chain, Business Administration, or related fields.

• Solid understanding of procurement compliance and budget control.

Language Proficiency

• Required: English – Basic communication skills (Preference noted as Advanced in standard multi-market profiles, but calibrated to input parameters).

IV. REQUIRED EXPERIENCE

Relevant Experience

• Required: 1–2 years of relevant experience; background in F&B or FMCG is preferred.

• Required: Proficient in MS Word, Excel, and office communication systems.

• Preferred: Experience working in a restaurant chain/company is an advantage.

• Preferred: Experience working with suppliers in the Cambodia market is an advantage.